Job description The Political Reforms Division within the Secretary of State (SOS) is looking to hire a student assistant to update database records, review incoming documents, process payments, organize and file documents, and other duties as assigned. This is an in office position. Conditions of Employment This is a part-time, temporary, non-benefited, student position. Employment in all positions with University Enterprises, Inc. is dependent upon the mutual consent of University Enterprises, Inc. and the employee. This means that either University Enterprises, Inc. or the employee can, at any time, terminate the employment relationship at will, with or without cause. Depending on the type of position you are applying for, a pre-employment background check consisting of one or more of the following may be conducted: employment history, professional references, criminal check: educational verification (degree, license, or official transcript) or DMV clearance. Applicants will be required to pass required pre-employment checks to the satisfaction of University Enterprises, Inc. (UEI) and the hiring Agency or Department. UEI does not allow students to hold more than one UEI Job at a time, or work in more than one account per pay period. UEI employees who are considering leaving their current UEI Student assistant position for a different UEI student assistant position should inform their supervisor in writing and provide at least a week’s notice. UEI is not a multi-state employer. UEI only employs candidates who live and work in the state of California. If selected for the position you must reside in California and all work must be performed in the state of California throughout the course of employment. Prerequisites Must be a college student attending classes during the regular term (Fall, Spring and Winter, if applicable), at one of the accredited colleges or universities on our affiliation list. To view our current affiliation list please paste the following URL into your browser: http://www.calinterns.org/wp-content/uploads/Affiliation_List.pdf Students must be enrolled in at least: six-semester units or nine quarter units for undergraduate students; four-semester units or six quarter units for graduate students. Students declared major must match the major(s) listed in the job posting. Majors/Fields of Study Business Administration, Economics, Government, Law, Political Science, Public Policy, and Administration Work Schedule F lexible workdays and work hours, Monday – Friday, between 8 AM – 5 PM. The final work schedule will be determined by the supervisor. Additional Work Schedule Student Assistant and Graduate Assistant employees generally work up to 24 hours per workweek (Sunday – Saturday) during the academic year and up to 40 hours per workweek during breaks; (winter, spring, and summer). Minimum Qualifications • Detail-oriented. • Accurate, flexible, and able to follow directions. • Capable of communicating with various levels of staff.Dependable, punctual, and a reliable attendance record. Preferred Qualifications Experience in an administrative role using office equipment such as: computer systems, scanners, and printers. • Duties and Responsibilities • Assist customer service team members with organization and maintenance of divisional documents. • Process incoming checks, create receipts, and log documents, as needed. • Update database records and prepare records for transfer.Perform other related duties as assigned to achieve the division's various missions. • Physical Requirements Sit for extended periods; frequently stand and walk; manual dexterity and hand-eye coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computer workstations, telephones, calculators, copiers, printers, and scanners with or without reasonable accommodation. Working Conditions Work is performed in an office environment. Application Instructions Please complete all fields of the employment application. Include your educational history in the “Educational Experience” section and any employment history in the “Employment Experience” section of our application. Please upload your resume. Apply by: March 21, 2025 The Secretary of State's office comprises nearly 700 people who are dedicated to making government more transparent and accessible in the areas of elections, business, political campaigning, legislative advocacy, and historical records. The Secretary of State's responsibilities include: • Serving as the state's Chief Elections Officer • Implementing electronic filing and Internet disclosure of campaign and lobbyist financial information • Maintaining business filings • Commissioning notaries public • Operating the Safe at Home confidential address program • Maintaining the Domestic Partners and Advance Health Care Directive Registries • Safeguarding the State ArchivesServing as a trustee of the California Museum The Political Reform Division within the Secretary of State (SOS) administers provisions of California's Political Reform Act, including the law's most fundamental purpose of ensuring that "receipts and expenditures in election campaigns should be fully and truthfully disclosed in order that the voters may be fully informed, and the activities of lobbyists should be regulated and their finances disclosed..." The Political Reform Act was adopted as a statewide initiative (Proposition 9) by an overwhelming vote of the electorate in 1974. The law requires detailed disclosure of the role of money in California politics. This includes the disclosure of contributions and expenditures in connection with campaigns supporting or opposing state and local candidates and ballot measures as well as the disclosure of expenditures made in connection with lobbying the State Legislature and attempting to influence administrative decisions of state government. The Political Reform Division, Secretary of State, is located at 1500 11th Street, Room 495, Sacramento, CA 95814, phone (916) 653-6224. For more detailed information on directions or office hours, visit our Contact Information page. To learn more visit: https://www.sos.ca.gov/campaign-lobbying Based on your answers to one or more questions, it appears you do not meet the minimum qualifications for the position. We are unable to move your application forward in the process. If you have questions, please contact us at 916-278-7003 or email us at ueijobs@csus.edu.