Employer: John Barrack Professional Corporation Position: Executive Assistant Terms of Employment: Full-time / Permanent Location: Toronto, Ontario Employment Address: 229 Yonge Street, Suite 500b, Toronto, Ontario, Canada, M5B 1N9 Hours of Work: 40 hours/week Language: English Benefits: · Eligible for discretionary bonuses and/or salary increases in accordance with company policy. · Eligible for dental insurance · Eligible for extended medical insurance Salary: $ 75,004.80 CAD / year - Contact: Please send resumes to info@johnbarrack.com and include "Executive Assistant" in the email subject line. Duties: · Providing personal support services to the Executive Manager/Business Owner including managing his three separate calendars · Managing all professional communications (phone lines and emails) and making sure emails are reviewed and messages are returned, prioritizing matters where immediate action is required · Managing all administrative aspects of the Executive Manager's three business interests, including his law practice, commercial greenery business, and floral business · Preparing agendas and all meeting materials while providing technical support where required, such as in video conference meetings · Transcribing emails, memos, letters and legal documents · Drafting legal documents, including minutes of settlements, retainer agreements and legal notices, and coordinating the preparation and submission of summary briefs and reports · Opening and managing all legal files for the law practice and ensuring that they are kept up to date · Ordering all office supplies and furniture and liaising with the landlord(s) of the two properties · Receiving, sorting, and distributing all physical mail and packages · Maintaining existing clientele relationships for all businesses and identifying and engaging with potential new clients · Collaborating with the Retail Manager of the floral business to create and execute an external sales plan · Planning, organizing and coordinating installation projects for the floral business and ensuring smooth and efficient installations · Collaborating with the Retail Manager to screen, plan interviews, and correspond with applicants seeking employment · Coordinating with the staff of the floral business to plan, create, and maintain the social media calendar · Preparing quotations for and assist with the sales activities of the floral business · Serving as a liaison between the Executive Manager/Business Owner and the Retail Manager, as necessary · Resolving scheduling conflicts and preparing necessary materials for meetings · Conducting research, compiling data, and preparing papers for consideration by the Executive Manager/Business Owner · Meeting with individuals and others on behalf of the Executive/Business Owner to discuss issues and assess and recommend various courses of action · Liaising with other organizations and associations on behalf of the Executive Manager/Business Owner