Maintain and update office records, including contracts, permits, and operational documents. Establish and implement office procedures. Manage office operations and office administrative processes, ensuring a well-organized and efficient work environment. Handle correspondences, phone calls and mails, both regular and electronic, and coordinate the flow of information internally and with external parties. Order and manage office supplies and equipment. Compile and analyze data, including from research, to support management in decision-making. Maintain both manual and computerized information filing systems. This includes assisting with invoicing, billing, expense tracking and compiling employee timesheets. Support the management team in enforcing workplace policies and procedures. Maintain records for safety compliance, inspections, and training sessions, including tracking permits, licenses, and regulatory requirements to ensure the company remains compliant. Assist in organizing meetings, distributing necessary documentation and recording the minutes. Manage appointments and meetings for the employer, including making travel arrangement Supervise and train office staff on procedures, processes and the use of current softwares