Executive Assistant&Business Support London / Hybrid Specialty Insurance£Excellent 12 Month FTC (potential to become perm) This role provides Business Support&Administration to Executive, Senior, and Function Heads ensuring adherence to global admin policies, procedures, and protocols. You will be responsible for supporting Office&Facilities management, ensuring the smooth running of the Office. Responsibilities Provide business and administrative support for the Executive Management Team (EMT) and Functions including:· Gatekeeper ensuring comprehensive and accurate calendar management over national and international time zones. · Inbox management when required, drafting correspondence and document review · Assist designated functional teams with general administrative tasks as required, including team meeting coordination, minute taking and action tracking, presentation collation and reporting. · Manage all aspects of Executive travel and associated meetings/events including presentations, legal documents, accommodation, transfers, meetings, conference fees and compliance paperwork. · Ensure travel is documented in the travel tracker and travel process is followed. Board&Committees Support Board· Support Company Secretary with Board prep, events coordination, and hosting, including materials preparation, scheduling, and administrative support. Committees · Act as Secretary to the assigned Committee, as per the Corporate Governance Structure, executing various administrative tasks related to Committees including meetings start / set-up, agenda collation and distribution, pre-read materials, minutes/actions documentation and publication and actions follow-up. · Act as back-up Secretary to assigned Committee (3rd level support). · Assist assigned Committee with the selection andimplementation of internal / external events. Business Change Management Support · Attend monthly Business Support and Administration Team meetings. Contribute agenda items, and actively participate in discussions to support collaboration and improvement within the function. · Act as Business Change Champion assisting IT and Business Operations with user acceptance testing, deploy, and business change management. Office Management Support the Customer Experience Manager / Front of House Office Manager, when required, with the responsibilities outlined in the job descriptions for the aboveroles. Experience Required : Previous EA/PA Secretarial experience · High proficiency in MS Office Suite of applications. · Excellent oral and written communication skills. · A quick learner who welcomes a challenge and readily adapts to new systems and procedures. · Excellent attention to detail and organisational skills, with the ability to demonstrate how to prioritise ever changing workloads and multiple deadlines. · Flexible and adaptable to assist with requirements within and outside of business hours. · Ability to develop and maintain internal and external business relationships at all levels. · Must be able to self-lead and work effectively both independently and with teams.