Receptionist / Administrator Opening Reception Area and initialising the telephone system on a daily basis Diary Management including sending both email and text reminders of meetings, appointments etc Greeting and welcoming guests as they arrive at the office Direct visitors to the appropriate person and office, offering refreshments Answer, screen and forward incoming phone calls Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures etc.) Provide accurate information in-person and via phone/email At the end of the day, maintain office security by following safety procedures and controlling access via the reception desk Order front office supplies and PPE, keeping inventory of stock Update calendars/intranet diary and schedule meetings Set up meeting rooms including hospitality, sourcing and providing lunches etc. and clearing away afterwards. Clearing away after Director meetings, lunches etc. Organise and manage Access Projects including quotations, opening job files and invoicing Record purchases made on company credit cards and enter transactions on sage Perform other clerical/receptionist duties such as filing, photocopying, document control/data entry Other ad-hoc duties as may be required to assist other staff and/or departments 40 hours per week 8.00am– 5.00pm Full Time Permanent Range £25,500.00 -