At Nurse Next Door, we go beyond home care. We believe seniors should have choice in everything they do. We match you or your loved one with the perfect caregiver, with care tailored to fit individual needs. We also provide 24/7 live support, providing you with peace of mind. At this time, The Beaches Nurse Next Door is looking for skilled and qualified Administrative Assistants who are organized, independent, adaptable, and possesses excellent problem solving skills. Candidates will be expected to provide support to other employees and coordinates schedules. Key duties include directing phone calls, responding to inquiries, managing meeting schedules, perform general clerical work for the office, create and maintain recordkeeping systems, schedule appointments, take messages for staff, and facilitate communication with clients. Experience is mandatory please. If you are interested in working with our team, call us today. We look forward to meeting with you. Job details Location- Toronto, ON Salary $34.07 hourly / 37.5 hours per Week Terms of employment- Permanent employment- Full time- Day, Early Morning, Flexible Hours, Morning, Weekend Start date- Starts as soon as possible Vacancies- 2 vacancies Languages- English Education- No degree, certificate or diploma Experience- 1 year to less than 2 years Work setting- Health care institution, facility or clinic Responsibilities/ Tasks Arrange and co-ordinate seminars, conferences, etc. Assist with staff consultation and grievance procedures Coordinate the activities of the HR department in order to ensure they meet the organization's goals Direct staff Open and distribute mail and other materials Plan and organize daily operations Record and prepare minutes of meetings, seminars and conferences Determine and establish office procedures and routines Plan, develop and implement recruitment strategies Schedule and confirm appointments Manage contracts Answer telephone and relay telephone calls and messages Oversee the analysis of employee data and information Answer electronic enquiries Compile data, statistics and other information Order office supplies and maintain inventory Arrange travel, related itineraries and make reservations Greet people and direct them to contacts or service areas Set up and maintain manual and computerized information filing systems Type and proofread correspondence, forms and other documents Conduct research Perform data entry Provide customer service Maintain and manage digital database Perform basic bookkeeping tasks Experience and specialization Computer and technology knowledge- MS Excel, MS Outlook, MS PowerPoint, MS Windows, MS Word, Adobe Photoshop, Oracle, Social Media, MS Access, MS Office, Quick Books, Adobe Acrobat Reader, Google Drive, WordPerfect, Electronic mail Additional information Transportation/travel information- Own transportation Work conditions and physical capabilities- Ability to work independently, Fast-paced environment, Work under pressure, Tight deadlines, Attention to detail, Repetitive tasks, Large workload, Personal suitability, Ability to multitask, Excellent oral communication, Excellent written communication, Flexibility, Judgement, Organized, Team player, Accurate, Client focus. Reliability, Time management, Adaptability, Accountability, Dependability, Due diligence, Quick learner How to apply By email- ruth.sable.b@nursenextdoor.com By mail- 1225 Kennedy Road, Unit 2010, Toronto, ON, M1P 4Y1