Job Location:: 30 Simona Drive, Bolton, ON L7E 4E8 JOB DUTIES: ? Supervise and train office staff in procedures how the office works. ? Organize and schedule meetings and appointments. ? Maintain contact lists. ? Produce and distribute correspondence memos, letters, faxes and forms. ? Assist in the preparation of regularly scheduled reports. ? Submit and reconcile expense reports. ? Provide general support to visitors. ? Provide information by answering questions and requests. ? Research and creates presentations. ? Generate reports. ? Handle multiple projects. ? Prepare and monitor invoices. ? Develop administrative staff by providing information and experiential growth opportunities. ? Ensure operation of equipment by completing preventive maintenance requirements. ? Evaluating new equipment and techniques. ? Maintain supplies inventory by checking stock to determine inventory level. ? Verifying receipt of supplies. ? Maintain professional and technical knowledge by reviewing professional publications, establishing personal networks, participating in professional societies. ? Carry out administrative duties such as filing, typing, copying, binding, scanning etc. ? Organize travel arrangements for senior managers.? Book conference calls, rooms, taxis, couriers, hotels etc. ? Maintain computer and manual filing systems. ? Handle sensitive information in a confidential manner. ? Take accurate minutes of meetings. ? Coordinate office procedures. ? Reply to email, telephone, or face to face inquiries. ? Develop and update administrative systems to make them more efficient. ? Resolve administrative problems .? Receive, sort, and distribute the mail. ? Answer telephone calls and pass them on. ? Manage staff appointments. ? Oversee and supervise the work of junior staff. ? Maintain up-to-date employee holiday records. ? Greet and assist visitors to the office.