Job Type: Fixed term - full time Category: Location: Gippsland - East Gippsland Date Advertised: 05-MAR-25 Job Reference: VG/1848331MARCH2025 Job Title: Administration Officer (Prioritised) Business Unit: Division: Summary: At the Department of Justice and Community Safety, we’re looking for people who want to make a difference. People who take pride in their work. People who get things done. People who are committed to making Victoria a safer place. We embrace diversity and strive to have a workforce that reflects the community we serve. We’re all about recruiting the best people, regardless of gender, age, disability, religion, sexual orientation or cultural background. If you think you can do the job and would be a good fit for our department, we’d love to hear from you. The department is committed to the safety and wellbeing of children and recognises that children’s rights need to be respected, their views welcomed and valued, and their concerns taken seriously and acted upon. If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don’t hesitate to get in touch with the contact person listed on this ad. For more information on working with us and our recruitment process, please visit justice.vic.gov.au/careers We’re proud of the important work we do across Victoria. Want to be part of it?   Utilise your expertise to provide support and advice to key stakeholders. Fixed Term until 17/04/2026 Opportunity to work with a high-performing and passionate team in the Victorian Public Service VPS Grade 3: $76,817 -$93,275 plus superannuation.   This is an Aboriginal Prioritised position, a role for Aboriginal and/or Torres Strait Islander peoples, who will be given priority consideration as per the special measures provision of the Equal Opportunity Act 2010. Applicants are welcome to utilise support from the Aboriginal Recruitment Team throughout the recruitment process. Aboriginal candidates are encouraged to contact Aboriginalrecruitment@justice.vic.gov.au if they would like cultural support and guidance through the application process.  For Aboriginal Designated and Prioritised positions, a Certificate of Aboriginality (CoA) will be required prior to an offer of employment being made   About the Business Unit Wulgunggo Ngalu Learning Place provides Aboriginal men, on a Community Correction Order, with an important opportunity to learn new skills, reconnect with, or further strengthen, their culture and participate in programs and activities to help them address their offending behaviour. Wulgunggo Ngalu, in the Gunai Kurnai language, means ‘which way together' and was officially opened in September 2008.  Participation in the program is voluntary and involves living at Wulgunggo Ngalu, in Gippsland, for between three to six months. It is a state-wide, culturally appropriate residential diversion program for up to 18 Aboriginal adult males at any one time who have been sentenced by the court to a Community Correction Order. It provides an environment that is relevant and responsive to the needs of Aboriginal men.  Wulgunggo Ngalu Learning Place is a key initiative of the Victorian Aboriginal Justice Agreement, a partnership agreement between the Victorian State Government and the Aboriginal community established in response to the findings of the Royal Commission into Aboriginal Deaths in Custody. Corrections Victoria is committed to reducing the over-representation of Aboriginal people in the criminal justice system, and to providing services that are culturally appropriate and responsive to the needs of Aboriginal offenders.   Provide high-level, confidential administrative management service including the development and maintenance of administrative systems to support the General Manager and the Wulgunggo Ngalu Learning Centre Team. Coordinate the General Manager's diary, meetings, appointments and travel arrangements based on an ongoing assessment of priorities. Provide an effective and broad range of office management and administrative functions by monitoring workflows and effectively operating in a busy environment.   Some of your duties will include: Research and investigate issues on behalf of the General Manager and prepare written correspondence, reports and briefings as required. Establish guidelines for the management of information, for example the collection and imparting of information with internal and external stakeholders. Assess and prioritise incoming phone calls, emails and documents, taking necessary follow-up action and prepare responses.   To learn more about this role before applying, please read the attached position description.   To be successful in this role, you will have: Demonstrated experience in the provision of administrative support to a management team. Experience in Microsoft 365 applications and electronic document management system would be an advantage [KN1] [L(2]  A demonstrated knowledge and understanding of the Victorian Aboriginal Community, both society and culture and the issues impacting on it. A demonstrated ability to communicate sensitively and effectively with members of the Victorian Aboriginal community. Demonstrated ability to analyse issues and determine priorities in an environment of tight and conflicting deadlines, to take initiative and work under limited direction. Current Victorian Drivers Licence A demonstrated knowledge and understanding of the Victorian Aboriginal Community, both society and culture and the issues impacting on it is desirable. A demonstrated ability to communicate sensitively and effectively with members of the Victorian Aboriginal Community is desirable. Please visit https://www.justice.vic.gov.au/careers/aboriginal-and-torres-strait-island-employment  for further information. Please click the Apply button on this advertisement. Applications should include a resume and covering letter. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats. The successful candidate will be required to undergo pre-employment checks which may include national police checks and misconduct screening. If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don't hesitate to get in touch with the contact person listed on this ad. FOR INTERNAL VPS EMPLOYEES: For this particular vacancy, priority consideration applies to Victorian Public Service (VPS) and select employees of the Victorian Public Sector who apply through the Jobs Skills Exchange (JSE) jobs board platform. For all VPS employees, due to the new Jobs Skills Exchange (JSE) policy, please apply through the JSE to be eligible to be considered for this position in the first round. IMPORTANT INFORMATION: CHILD SAFE STATEMENT OF COMMITMENT: The Department of Justice and Community Safety is committed to the safety and wellbeing of children and young people. We seek to prevent harm of any kind impacting children and young people and have zero tolerance for racism, child abuse and inequality. Children and young people's rights, relationships, identity, and culture must be recognised and respected, their voices heard, and their concerns acted upon. We aim to foster a culturally safe, child safe and child friendly environment for all children and young people we have contact with, deliver services to, or are impacted by our work.