Executive Administrative Assistant Salary in Ottawa, Ontario

Executive Administrative Assistant job description

Job Title: Executive Administrative Assistant

Overview/Summary of the role:

The Executive Administrative Assistant is responsible for handling a wide range of administrative and executive support-related tasks for the senior-level executives. The individual will serve as the primary point of contact for internal and external parties on all matters pertaining to the executive's office. The role requires someone who is highly organized, resourceful, and communicates effectively.

Responsibilities and Duties:

- Manage and maintain the executive's schedules, including arranging appointments, meetings, and travel itineraries.

- Coordinate and manage calendars, emails, and calls, including screening and directing emails and phone calls to appropriate departments.

- Draft and prepare correspondence and communications, presentations, and reports.

- Perform research and compile information in the development of reports and presentations.

Executive Administrative Assistant interview questions

Interviewer: Good morning/afternoon/evening. Can you please introduce yourself and tell me about your background and experience in administrative support?

Candidate: Good morning/afternoon/evening. My name is [Insert Name Here] and I have been working in administrative support for the past [Insert Number of Years Here] years. My most recent position was [Insert Current or Most Recent Position Title and Company] where I provided support to [Insert Number of Executives or Managers Here] executives.

Interviewer: Can you describe your experience with scheduling and calendar management?

Candidate: Sure, I have experience with managing schedules and calendars for multiple executives, including booking and coordinating travel arrangements, meetings, and appointments. I am proficient in using tools such as Outlook and Google Calendar to ensure that schedules are up-to-date and well-organized.

Interviewer: Can you tell me about a time when you had to handle a difficult situation or client? How did you approach it?

Candidate: Yes, there was a time when a client was dissatisfied with the level of service they received. I listened to their concerns and helped to resolve the issue by offering alternative solutions and maintaining open communication throughout the process. The client was ultimately satisfied with the outcome.