Administrative Coordinator Salary in Ottawa, Ontario

Administrative Coordinator job description

Job Title: Administrative Coordinator

Overview/Summary of the Role:

The Administrative Coordinator is responsible for supporting the smooth operation of an organization by providing administrative and clerical services. This position requires a high level of organization, efficiency, and communication skills to ensure that various functions of the organization are running smoothly. The Administrative Coordinator is the communication focal point and acts as the liaison between senior leaders, staff members, and external stakeholders.

Responsibilities and Duties:

- Manage communication for the organization by answering phone calls, emails, and faxes, directing inquiries to the appropriate personnel, and maintaining a professional and friendly demeanor

- Provide administrative support to senior leaders, such as scheduling meetings, making travel arrangements, and preparing reports or presentations

- Conduct research and analyze data related to the organization's goals and objectives

- Prepare and distribute various documents, including meeting agendas, notes, minutes, and reports, ensuring accuracy and timeliness

Administrative Coordinator interview questions

Interviewer: Good morning, thank you for coming in for the interview. Can you start by telling us a little about yourself?

Candidate: Good morning, thank you for having me. My name is Sarah, and I have five years of experience in office administration. I am a hard worker and a quick learner.

Interviewer: That's great to hear. Can you describe your experience with managing schedules and calendars?

Candidate: Sure, I have experience managing schedules and calendars for multiple executives at once. I am proficient in Microsoft Outlook and can handle scheduling appointments, meetings, and travel arrangements.

Interviewer: How do you prioritize your daily tasks when you have multiple deadlines to meet?

Candidate: I typically prioritize my tasks by determining which ones are the most urgent and time-sensitive. From there, I make a to-do list and plan my day accordingly.