Accounts Payable Coordinator Salary in Ottawa, Ontario

Accounts Payable Coordinator job description

Job Title: Accounts Payable Coordinator

Overview/Summary of the role:

The Accounts Payable Coordinator is responsible for overseeing the processing of incoming invoices and payments to ensure accurate and timely payment to vendors, suppliers, and contractors. They work closely with other departments within the company to ensure expenses are properly recorded and accounted for. The ideal candidate will have excellent attention to detail, strong organization skills, and the ability to manage multiple tasks and deadlines simultaneously.

Responsibilities and Duties:

- Process incoming invoices and verify accuracy

- Match invoices to purchase orders and ensure proper approvals are obtained for payment

- Enter invoices into the accounting system and code expenses correctly

- Communicate with vendors regarding payment status and resolve any discrepancies

Accounts Payable Coordinator interview questions

Interviewer: Good morning, thank you for joining us today. Can you start by telling us about your previous experience working in accounts payable?

Candidate: Yes, of course. I have worked in accounts payable for the past five years for a variety of businesses. Most recently, I worked for a large technology company and was responsible for processing and reconciling vendor invoices, managing accounts payable ledgers, and communicating with vendors regarding payment inquiries.

Interviewer: That sounds extensive. Can you walk us through your process for reconciling vendor invoices?

Candidate: Sure. When a vendor invoice is received, I first verify that the invoice is accurate and that the charges match the goods or services that were received. I then ensure that the invoice is properly authorized, and then enter the invoice into our accounting system for payment. Finally, I reconcile vendor statements on a monthly basis to ensure that all invoices have been recorded and that there are no discrepancies.

Interviewer: What steps do you take when communicating with vendors regarding payment inquiries?

Candidate: Generally, I try to respond to inquiries within 24-48 hours. I first confirm that the vendor is referring to the correct invoice in question and then investigate the issue. This includes checking our system for any discrepancies or errors, and, if necessary, reaching out to other departments to gather any necessary information. Once I have resolved the issue, I communicate the solution back to the vendor and ensure that their account has been credited or debited accordingly.