Job Type: Permanent, Full-time (On-site) Salary: $35.00 per hour | 40 hours per week Start Date: As soon as possible Vacancies: 1 Language: English Job Bank #: -1 Overview Smart Motion Physiotherapy and Sports Clinic is looking for a highly capable and experienced Office Administrator to lead administrative operations within our busy clinic. The successful candidate will oversee the daily functions of the office, ensure smooth workflow, and support both staff and clients through efficient coordination and leadership. Key Responsibilities Review and evaluate new administrative procedures Delegate tasks and supervise office support staff (3-4 employees) Establish work priorities, ensure procedures are followed, and deadlines are met Carry out all administrative activities of the clinic Administer policies for records access and privacy compliance (government legislation) Coordinate office services such as accommodations, relocation, supplies, maintenance, and security Assist in the preparation of the operating budget and maintain budgetary controls Assemble data, prepare reports, manuals, and correspondence Perform data entry with high accuracy Train new staff members and support their development Oversee payroll administration and control expenditures Resolve workplace conflicts professionally and efficiently Plan and supervise all office administrative procedures Qualifications Education: Secondary (high) school graduation certificate Experience: 2 years to less than 3 years in an administrative or office supervisory role Language Requirements: English (required) Technical Skills Proficient in Mac OS, MS Office (Word, PowerPoint, Outlook, Excel), and office software Strong understanding of data entry, budget planning, and record-keeping Familiar with privacy legislation and compliance requirements Work Conditions Workplace Type: On-site only (no remote work available) Environment: Fast-paced, detail-oriented, and deadline-driven Security Clearance: Basic security clearance may be required Personal Attributes Highly organized and reliable Strong leadership and conflict resolution skills Able to multitask and manage multiple priorities Effective communicator with excellent time management