With over three decades worth of experience, Acura Maintenance Commercial Cleaning Services has built an unmatched reputation across the GTA for impeccable and affordable commercial cleaning services. At this time, Acura Maintenance Services Ltd. is looking for skilled and qualified Administrative Assistants who are organized, independent, adaptable, and possesses excellent problem solving skills. Candidates will be expected to provide support to other employees and coordinates schedules. Key duties include directing phone calls, responding to inquiries, managing meeting schedules, perform general clerical work for the office, create and maintain recordkeeping systems, schedule appointments, take messages for staff, and facilitate communication with clients. Experience is mandatory please. If you are interested in working with our team, call us today. We look forward to meeting with you. Job details Location- Mississauga, ON, L5V 1K3 Salary- $34.07 hourly / 37.5 hours per Week Terms of employment Permanent employment- Full time- Day, Early Morning, Flexible Hours, Morning, Weekend Start date- Starts as soon as possible Benefits: Health benefits Vacancies- 1 vacancy Overview Languages- English Education- Secondary (high) school graduation certificate Experience- 1 year to less than 2 years Responsibilities/ Tasks Arrange and co-ordinate seminars, conferences, etc. Assist with staff consultation and grievance procedures Coordinate the activities of the HR department in order to ensure they meet the organization's goals Open and distribute mail and other materials Plan and organize daily operations Establish and implement policies and procedures Record and prepare minutes of meetings, seminars and conferences Determine and establish office procedures and routines Plan, develop and implement recruitment strategies Schedule and confirm appointments Answer telephone and relay telephone calls and messages Oversee the analysis of employee data and information Answer electronic enquiries Compile data, statistics and other information Oversee the preparation of reports Order office supplies and maintain inventory Oversee payroll administration Arrange travel, related itineraries and make reservations Set up and maintain manual and computerized information filing systems Type and proofread correspondence, forms and other documents Conduct research Perform data entry Provide customer service Recruit and hire workers and carry out related staffing actions Maintain and manage digital database Perform basic bookkeeping tasks Consult with clients after sale to provide ongoing support Supervise office and volunteer staff Experience and specialization Computer and technology knowledge Google Docs, MS Excel, MS Outlook, MS PowerPoint, MS Windows, MS Word, Electronic scheduler, Adobe Photoshop, Database software, Information technology, Oracle, Accounting software, MS Access, MS Office, Quick Books, Adobe Acrobat Reader, Google Drive, Electronic mail Additional information Transportation/travel information- Own transportation Work conditions and physical capabilities Ability to work independently, Fast-paced environment, Work under pressure, Tight deadlines, Attention to detail, Repetitive tasks, Large caseload, Large workload, Work with minimal supervision, Personal suitability, Ability to multitask, Excellent oral communication, Excellent written communication, Flexibility, Judgement, Organized, Team player, Accurate, Client focus, Reliability, Time management, Adaptability, Accountability, Dependability, Due diligence, Quick learner Benefits- Health benefits/Health care plan How to apply By email- office@acuramaintenance.com By mail- 4739 Rathkeale Road, Mississauga, ON, L5V 1K3