Administrative Assistant Salary in Ballarat, Victoria

Administrative Assistant job description

Job Title: Administrative Assistant

Overview/Summary of the Role:

The Administrative Assistant provides administrative support to individuals or teams. The role involves a wide range of tasks and requires excellent organizational, communication and problem-solving skills.

Responsibilities and Duties:

• Schedule and arrange appointments, meetings and events

• Maintain records, data and files

• Perform research and analysis for projects

• Collect and process data and copy

Administrative Assistant interview questions

Interviewer: Good morning! Thank you for taking the time to come in today. Can you start by telling us a little about yourself and why you are interested in the position of Administrative Assistant?

Candidate: Good morning! Thank you for having me here today. Of course, I'm a recent graduate with a degree in Business Administration, and I have always been interested in administrative work. I am drawn to the challenge of keeping a busy office running smoothly, and I see this role as an opportunity to develop my skills and build a career.

Interviewer: Can you give us an example of a time when you had to multitask in a work or school environment?

Candidate: Absolutely! At my last internship, I was responsible for managing calendars and scheduling meetings for multiple executives. One week, all three of them had important offsite meetings on the same day, at different times and locations. I had to coordinate transportation, communicate with other attendees, and make sure that each meeting went off without a hitch.

Interviewer: How do you keep yourself organized and manage your work effectively?

Candidate: I utilize a combination of electronic and physical tools to stay organized. I use software like Trello and Asana to prioritize tasks and set deadlines, and I also have an old-fashioned planner to keep track of appointments and meetings. I also make sure to take breaks and change tasks when I start to feel overwhelmed.